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French for the Future (Ottawa office) is looking for an

ADMINISTRATIVE SUPPORT AGENT

RESPONSABILITIES

  • Accounts payable – work under the Operations and Finance Manager to manage AP (printing cheques, making photocopies, filing cheques and invoices, keeping digital records of expenses)
  • Accounts receivable – work under the Operations and Finance Manager to manage AR (collect data, photocopy cheques, issue donation receipts, make bank deposits)
  • Track expense reports
  • Organize travel and make necessary reservations
  • Manage general correspondence and mail
  • Design and layout various documents
  • Keep an inventory of office supplies
  • Manage, coordinate and inventory promotional materials
  • Occasionally, translate short texts
  • Keep filing systems up-to-date
  • Perform other administrative, budgetary and bookkeeping tasks
  • Assist in setting up the organization’s programs and organizing events (logistical follow-up, liaison with local coordinators and suppliers)
  • Participate in conferences as an exhibitor

QUALIFICATIONS

  • Excellent interpersonal/people skills
  • Strong detail, organizational and administrative skills
  • Strong trouble-shooting and conflict resolution skills
  • Excellent oral and written communication skills, public speaking experience an asset
  • Ability to prioritize and multi-task, and meet deadlines in a busy environment
  • Ability to work independently, as well as part of a team
  • Interest in community engagement initiatives, specifically in relation to volunteer recruitment
  • Proficient with Microsoft Office – specifically Microsoft Word and Excel
  • Proficiency in both official languages is an asset
  • Bookkeeping experience an asset

WORK ENVIRONMENT

French for the Future is a national organization with a small yet effective six-person team based in Toronto and Ottawa. The Future (Ottawa office) is looking for an Administrative Support Agent must be a team player capable of working with minimal supervision and managing routine office matters. The Administrative Support Agent will report to the Operations and Finance Manager and the Executive Director as needed. Our unique culture fosters a dynamic, flexible workplace where employees are encouraged to bring their whole selves to work. As a member of a diverse, young, high-performing team, each employee is driven to learn and contribute.

French for the Future is a not-for-profit organization that promotes Canada’s official bilingualism and the immediate and lifelong benefits of learning and communicating in French to students from Grades 7 to 12 across Canada. For more information on French for the Future, please visit our website: www.french-future.org.

EMPLOYMENT CONDITIONS

6 months contract (with possibility of extension)

$17.50/hour

HOW TO APPLY

Please send your resume and cover letter telling us why you think you’d be a great addition to French for the Future’s team to direction@francais-avenir.org before July 19, 2018. Please indicate “ADMINISTRATIVE SUPPORT AGENT” in the subject line.

While we thank all applicants for applying, only candidates selected for an interview will be contacted. French for the Future is committed to employment equity and encourages applications from all qualified candidates.

 


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French for the Future (Ottawa office) is looking for an

BRITISH COLUMBIA LOCAL COORDINATOR
VANCOUVER AND VICTORIA LOCAL FORUMS 2018-2019

Background

French for the Future is a not-for-profit organization that supports and motivates high school students on their path towards bilingualism. French for the Future promotes Canada’s official bilingualism and the immediate and lifelong benefits of learning and communicating in French to students from grades 7 to 12 across Canada. French for the Future envisions a Canada in which all young people value our French heritage, appreciate francophone cultures and endeavor to excel in the French language.

French for the Future’s Local Forums are organized annually in fifteen (15) cities across Canada. These Forums are held entirely in French and consist of full-day interactive events that unite French as a First Language and French as Second Language high school students.

Students meet and participate in a variety of workshop and interactive activities, focused on the rewards of speaking French and becoming bilingual. This gives students the opportunity to discover and experience the cultural and professional value of continuing a bilingual education. It provides students with a positive French environment in which to practice their speaking skills. In addition, it also allows students to become aware of available options for pursuing post-secondary education in French.

Local Forum objectives

  • Promote official bilingualism among French as a First Language and French as a Second Language high school students and encourage students to remember that French can easily be part of their day-to-day lives
  • Motivate students to continue with their studies in French by realizing that the key to bilingualism lies with their own motivation, and taking advantage of opportunities to practice French

Through a highly interactive day spent entirely in French, the Local Forum will give students the opportunity to:

  • Meet other young leaders in their area
  • Network with bilingual professionals
  • Have access to interesting and qualified mentors
  • Attend creative and inspiring workshops
  • Participate in cultural activities and events
  • Share their thoughts and ideas
  • Become part of a dynamic community
  • Hear of opportunities to obtain bilingual summer employment or other work opportunities

Timeline

The Vancouver and Victoria Local Forum are to be held on a school day, between April 1st and May 1st, 2019.

Scope of project

A Local Forum is a full-day event taking place during school hours, targeting a minimum of 200 participants to a maximum of 500 participants.

The Local Forum is organized for students of grades 7 to 12, and must include both French First Language and French Second Language students.

The Local Forum has the following structure:

  1. Welcoming Activity
  2. Opening Ceremony
  3. Workshops
  4. Cultural Activity (optional)
  5. Evaluation
  6. Closing Ceremony

The Local Forum Coordinator may also choose to invite post-secondary institutions, and organizations promoting programs of interest to students, to set up a display booth during the Local Forum.

Responsibilities 

  • Plan, organize and coordinate logistics for two (2) French for the Future Local Forums in British Columbia: one in Vancouver and one in Victoria;
  • Contact school boards, curriculum coordinators and teachers to promote the event in order to recruit 200 to 500 students to take part in each event
  • Work with French for the Future’s national office to support promotion, including creative collateral (i.e., logo use, event programs, etc.);
  • Work supportively with local youth, professionals and volunteers (e.g. alumni of French for the Future National Ambassador Youth Forums, Local Forum committees, teachers and school board representatives) to ensure the event is effectively coordinated;
  • Address all aspects of venue negotiations and relevant vendor transactions;
  • Develop and effectively manage an event budget for each Local Forum;
  • Research provincial and local funding programs for which the event may qualify and assist with the preparation of grant requests;
  • Assist in the development of sponsorship opportunities;
  • Prepare agendas, coordinate meetings and support applicable committees;
  • Prepare all correspondence and handle administrative matters regarding each event, ensuring accurate and detailed records are maintained.

Qualifications

  • Minimum of 2 years of relevant experience in event planning, coordination and execution;
  • Bilingualism (French/English) required: strong spoken and written skills in both languages;
  • Excellent project management and budgeting skills;
  • Experience with writing grant applications a definite asset;
  • Technological skills:
    • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) – Required;
  • Strong interpersonal and communication skills;
  • Excellent organizational skills;
  • Flexibility to adapt to changing circumstances and capacity to work within a team;
  • Evidence of motivation, with a track record of taking initiative;
  • Must have a clear ‘vulnerable sector’ police record check;

Terms of employment

  • Contract from August 15th 2018 to May 15th 2019
  • Work remotely from home with a flexible schedule, workload equivalent to 3-4 days per week
  • $12,000, plus possibility of bonuses and commission

How to apply

Applicants must send their CV and cover letter (both in French) before July 19, 2018 at 8h00 am Pacific Daylight Time. 

Please write “Coordonnateur/Coordonnatrice Colombie-Britannique” in the subject field.                                                                                                                                                        

Applicants must be able to work legally in Canada.

Please send your application to Gabrielle F. Fortin, Executive Director, French for the Future

Email:             employment@french-future.org

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

French for the Future is committed to employment equity and encourages applications from all qualified candidates.